Booking a Golf Day

Advanced planning and a little bit of foresight will allow you to get the most from your corporate or society golf when it finally arrives.

When booking your Golf Day

The First Question:
Do you want to play one or two rounds?
What type of competition (singles, Stableford, greensomes, four ball better ball or foursomes)?

Most clubs these days will restrict societies to these formats and you’ll find it difficult to arrange medal rounds. If you favour two rounds, most golfers prefer to avoid a full three-course midday meal, so to ensure the right conditions, choose golf clubs that are able and willing
to provide, say, a ploughman’s lunch followed by an evening meal.

Due to business commitments, some people may find it difficult to attend for a whole day, so if you adopt this suggestion, you’ll increase your potential afternoon attendance, and can round off the day with a prize giving after the evening meal. The golfing ability of your membership is another point you must take into account. If you have a high percentage of high handicap players, they won’t want you to select a difficult course.

Your objective should always be to offer the prospect of a good, challenging course that is within their capabilities, rather than inadvertently inflicting a demoralising experience upon the
unsuspecting. And then, there’s the cost. While we all like to play the Wentworths, Sunningdales and the like, if you do your homework you’ll find plenty of superb courses in this guide which will provide your society with all the facilities you require.

A good day’s golf enjoyed by all at a reasonable price is your guarantee of success.

You’re halfway there.

Next decision – the attention to detail. Right, now let’s assume you’ve received confirmation of
your booking from the selected club. You’ve been allocated reserved tee-off times, and chosen the menu.  Most clubs will also send you a map showing their location, together with the club rules, which should, of course, be respected and observed by all participants. Approximately three to seven days prior to your visit, the steward or secretary will want to know your exact numbers for catering purposes, so it’s advisable for you to post a written notice of your meeting to all members at least  three weeks ahead.

The more detailed information you can put in your notice, the better, e.g. meeting time, reserved
tee-off times, format, catering arrangements, prizes, club rules and etiquette, map, and cost of the day. It’s a good idea to have a simple reply form enclosed with your notice, which will enable your members to respond quickly, and to indicate if they intend to bring a guest.

Come the big day – your having arrived at the clubhouse at 8.30am – if you’re not careful you’ll suddenly be besieged by eager golfers, asking who their playing partners are and in
what order they should tee off.  The easy and simple solution is  to prepare a list of order of play the night before the meeting. Mind you, even that’s not foolproof, because inevitably someone is bound to be late or have some last-minute problem that prevents him or her from turning up on time.

One way to deal with this situation is to ask one of the committee members – who is prepared to tee off late – to rearrange the starters’ list according to those already present. Last, but by no means least, don’t forget to appoint a match official – preferably someone who has teed off early. You’ll need him or her to collect all the cards for the morning and afternoon rounds,
and to sort out the results.

People who quite voluntarily accept the responsibility of organising society days deserve
tremendous admiration. It requires a great deal of hard work, and this guide will enable
you to pick the right venue for your society or company day.

Happy golfing!